ROTATION OF GRATIFIED FUNCTIONS AND MANAGEMENT POSITIONS IN A FEDERAL HIGHER EDUCATION INSTITUTION: AN ACCOUNT OF THE EXPERIENCE

Abstract

The movement of occupants in Gratified Functions (FG) and Direction Positions (CD) is a recurring activity in human resource management across Federal Higher Education Institutions (IFES), generating continuous demand for acts of designation, dismissal, appointment, exoneration, and substitution. This report aims to analyze the professional experience developed in the Publishing Division of an IFES, emphasizing the formal compliance control carried out between electronic process instruction, signature, and the execution of registry updates. Methodologically, this is an experiential report with a qualitative, descriptive, and reflective approach, grounded in the systematization of professional practice, the analysis of operational workflows within the Electronic Information System (SEI), and dialogue with the regulatory framework and scientific literature. The experience demonstrates that meticulous verification of functional data, vacancy codes, validity periods, and standardized drafts serves as an essential barrier against the propagation of errors. Furthermore, a significant operational bottleneck was identified regarding the requirement for dual data entry—recorded in the institution's proprietary system and subsequently entered manually via reports into the Integrated System of Human Resource Administration (SIAPE). It was verified that standardization in SEI optimizes processes, yet it does not replace human analysis, which remains indispensable for mitigating risks inherent to manual typing and systemic redundancy. The study concludes that the unit's activity extends beyond the mechanical reproduction of documents, establishing itself as a critical stage of compliance control, registry integrity, and prevention of inconsistencies in functional and financial records.